LifeLong Medical Care

  • Accounts Payable Supervisor

    Job Locations US-CA-Berkeley
    Posted Date 2 weeks ago(11/26/2018 1:28 AM)
  • Overview

    LifeLong Medical Care is looking for an Accounts Payable Supervisor. This is a full-time, exempt, benefit eligible position located at our Administrative Office in West Berkeley. The Accounts Payable Supervisor is responsible for overseeing the daily activity of the team members. This position is responsible for researching and resolving various accounting, invoice and payment processing, procurement and supplier issues. This position establishes processes (including improving workflow) and supervises team workload and timelines.


    LifeLong Medical Care is a large, multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have 16 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more. LifeLong Medical Care is an Equal Opportunity Employer.



    We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including nine paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan.



    • Hires, evaluates, terminates staff, supervises, trains and mentors accounts payable team members
    • Ensure completeness and accuracy of coding and approvals on invoices, weekly check runs, EFT and ACH processes
    • Work with vendors, procurement and others in the organization to resolve accounts payable related issues in a timely manner
    • Perform month-end close processes, including accruals, journal entries and reconciliations within deadlines
    • Ensure W-9 for vendor setup and 1099s are accurate and filed timely
    • Reconciliation of significant supplier accounts including supplier statements
    • Coordinates and oversees staff work and break/lunch schedules. Approves and submits timesheets in ADP
    • Trains new employees in Blackbaud - Financial Edge NXT, Bellwether - Procurement and PaperSave - scanning software’s, 340Basics – Pharmacy recapture software
    • Implement and manage the PaperSave Scanning Approval Project for all sites
    • Partners with Procurement department to facilitate smooth and timely processing of daily invoices
    • Work closely with Finance, Admin and Site team members to ensure special requests are completed in a timely manner
    • Ensure timely payments of vendor invoices, E-invoices ( and expense reports
    • Perform monthly reconciliations by monitoring and tracking all company credit card usage
    • Responsible for Gift Card ordering and tracking for all sites
    • Ensure proper cut-off of payables at month-end for financials statement process
    • Maintains current department procedures
    • Creates other ad hoc reports as requested
    • Performs additional duties as assigned by manager


    • Commitment to the provision of primary care services for the underserved with demonstrated ability and sensitivity in working with a variety of people from low-income populations, with diverse educational, lifestyle, ethnic and cultural origins.
    • Ability to effectively supervise staff, encourage and nurture development and growth, to build a strong and productive team.
    • Strong organizational, administrative and problem-solving skills, and ability to be flexible and adaptive to change.
    • Ability to maintain accurate record-keeping systems, gather data, compile information, perform reconciliations and produce reports.
    • Ability to effectively present information to others, including other employees, community partners and vendors.
    • Ability to work with individuals and organizations at the local level to build support.
    • Ability to seek direction/approval on essential matters, yet work independently with little onsite supervision, using professional judgment and diplomacy.
    • Work in a team-oriented environment with a number of professionals with different work styles and support needs.
    • Excellent interpersonal, verbal, and written skills.
    • Conduct oneself in internal and external settings in a way that reflects positively on LifeLong Medical Care as an organization of professional, confident and sensitive staff.
    • Ability to see how one’s work intersects with that of other departments of LifeLong Medical Care and that of other partner organizations.
    • Make appropriate use of knowledge/ expertise/ connections of other staff.
    • Be creative and mature with a “can do”, proactive attitude and an ability to continuously “scan” the environment, identifying and taking advantage of opportunities for improvement.

    Job Requirements          

    • Associates degree in Accounting or related field or equivalent combination of education and/or experience
    • 3 years’ experience with essential duties above
    • 2 year’s supervisory experience
    • Proficient in Microsoft office Word, Excel, Outlook

    Job Preferences                 

    • Bachelor’s degree in Finance or related field
    • Experience in Non-Profit or Community Health Center
    • Financial Edge NXT Cloud software experience


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