LifeLong Medical Care

  • Accounts Payable Supervisor

    Job Locations US-CA-Berkeley
    Posted Date 3 days ago(10/16/2018 9:19 PM)
    # of Openings
  • Overview

    LifeLong Medical Care is looking for an Accounts Payable Supervisor. This is a full-time, benefited position located at our Administrative Office in Berkeley. The Accounts Payable Supervisor is responsible for the daily supervision of the Accounts Payable department staff and processes. Reviews functions within the department to maintain high level of efficiencies. Performs month end close, accruals, account reconciliations and journal entries. Produces and reviews weekly invoicing, check runs, EFT and ACH processes to verify required approvals and accurate coding is complete. Maintains up-to-date procedures and vendor contact information. Addresses and resolves AP issues. Produces reports and assists finance department as requested.


    LifeLong Medical Care is a large, multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have 16 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more. LifeLong Medical Care is an Equal Opportunity Employer.



    We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including nine paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan.



    • Recruits, hires, develops, supervises, evaluates and terminates staff.
    • Coordinates and oversees staff work and break/lunch schedules. Approves and submits timesheets in ADP
    • Oversees all Accounts Payable processes
    • Trains new employees in Blackbaud - Financial Edge NXT, Bellwether - Procurement and PaperSave - scanning software’s
    • Implement the PaperSave Scanning Approval Project out to all sites
    • Reviews weekly invoicing for accurate expense coding, check runs, EFT and ACH processes to verify required approvals are complete
    • Partners with Procurement department to facilitate smooth and timely processing of daily invoices
    • Performs month end close, accruals, account reconciliations and journal entries
    • Responsible for year-end reconciliations including the full 1099 process and electronic filing
    • Works closely with Finance, Admin and Site team members to ensure special requests are completed in a timely manner
    • Ensures timely payments of vendor invoices, E-invoices ( and expense vouchers
    • Assists as back up person for monitoring and tracking all credit card usage
    • Responsible for Gift Card ordering and tracking for all sites
    • Ensures proper cut-off of payables at month-end for financials statement process
    • Maintains current department procedures
    • Creates other ad hoc reports as requested
    • Performs additional duties as assigned by supervisor


    • Commitment to the provision of primary care services for the underserved with demonstrated ability and sensitivity in working with a variety of people from low-income populations, with diverse educational, lifestyle, ethnic and cultural origins.
    • Ability to effectively supervise staff, encourage and nurture development and growth, to build a strong and productive team.
    • Strong organizational, administrative and problem-solving skills, and ability to be flexible and adaptive to change.
    • Ability to maintain accurate record-keeping systems, gather data, compile information, perform reconciliations and produce reports.
    • Ability to effectively present information to others, including other employees, community partners and vendors.
    • Ability to work with individuals and organizations at the local level to build support.
    • Ability to seek direction/approval on essential matters, yet work independently with little onsite supervision, using professional judgment and diplomacy.
    • Work in a team-oriented environment with a number of professionals with different work styles and support needs.
    • Excellent interpersonal, verbal, and written skills.
    • Conduct oneself in internal and external settings in a way that reflects positively on LifeLong Medical Care as an organization of professional, confident and sensitive staff.
    • Ability to see how one’s work intersects with that of other departments of LifeLong Medical Care and that of other partner organizations.
    • Make appropriate use of knowledge/ expertise/ connections of other staff.
    • Be creative and mature with a “can do”, proactive attitude and an ability to continuously “scan” the environment, identifying and taking advantage of opportunities for improvement.


    Job Requirements          

    • Associates degree in Accounting or related field or equivalent combination of education and/or experience
    • 5 years’ experience with essential duties above
    • 3 year’s supervisory experience
    • Proficient in Microsoft office Word, Excel, Outlook


    Job Preferences                 

    • Bachelor’s degree in Finance or related field
    • Experience in Non-Profit or Community Health Center
    • Financial Edge NXT Cloud software experience


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