LifeLong Medical Care

  • Accounts Payable Lead

    Job Locations US-CA-Berkeley
    Posted Date 2 weeks ago(4/10/2018 3:56 PM)
    # of Openings
  • Overview

    LifeLong Medical Care is looking for an Accounts Payable Lead to work at our Administrative Offices in Berkeley. This is a full time benefited position. The Accounts Payable Lead is responsible for overseeing the day-to-day functions of Accounts Payable department. Reviews functions within the department to maintain a high level of efficiencies. Performs month end close, accruals, account reconciliations and journal entries. Produces and reviews weekly invoices, check runs, EFT and ACH processes to verify required approvals and accurate coding is complete. Maintains up-to-date procedures and vendor contact information. Addresses and resolves AP issues. Produces reports and assists finance department as requested.



    We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including nine paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan.


    • Oversees all Accounts Payable processes.
    • Produces and reviews weekly invoicing, check runs, EFT and ACH processes to verify required approvals and accurate coding is complete.
    • Performs data entry of invoices into Financial Edge including coding to multiple sites, account codes and projects, as necessary.
    • Partners with Purchasing to facilitate smooth and timely processing of invoices.
    • Performs month end close, accruals, account reconciliations and journal entries.
    • Responsible for year-end reconciliations including the full 1099 process and filing.
    • Works closely with Finance team to ensure special requests are completed in a timely matter.
    • Scans emails into PaperSave Workflow for approval to managers and directors as required.
    • Ensures timely payments of vendor invoices, E-invoices and expense vouchers.
    • Maintains property tax payments and tracking of all locations.
    • Monitors and tracks all credit card usage.
    • Ensures proper cut-off of payables at month-end for financials statement process.
    • Maintains current vendor contact information in Financial Edge.
    • Maintains current department procedures.
    • Creates other ad hoc reports as requested.
    • Performs additional duties as assigned by supervisor.


    • Commitment to the provision of primary care services for the underserved with demonstrated ability and sensitivity in working with a variety of people from low-income populations, with diverse educational, lifestyle, ethnic and cultural origins.
    • Strong organizational, administrative and problem-solving skills, and ability to be flexible and adaptive to change.
    • Ability to maintain accurate record-keeping systems, gather data, compile information, perform reconciliations and produce reports.
    • Ability to effectively present information to others, including other employees, community partners and vendors.
    • Ability to work with individuals and organizations at the local level to build support.
    • Ability to seek direction/approval in essential matters, yet work independently with little onsite supervision, using professional judgement and diplomacy.
    • Work in a team-oriented environment with a number of professionals with different work styles and support needs.
    • Excellent interpersonal, verbal and written skills.
    • Conduct oneself in internal and external settings in a way that reflects positively on LifeLong Medical Care as an organization of professional, confident and sensitive staff.
    • Ability to see how one’s work intersects with that of other departments of LifeLong Medical Care and that of other partner organizations.
    • Make appropriate use of knowledge/expertise/connections of other staff.
    • Be creative and mature with a “can do”, proactive attitude and an ability to continuously “scan” the environment, identifying and taking advantage of opportunities for improvement. 

    Job Requirements:

    • Associates degree in Finance or related field or equivalent combination of education and/or experience.
    • 5 years experience with essential duties above.
    • 3 years supervisory experience.
    • Proficient in Microsoft Office Word, Excel and Outlook.

    Job Preferences:

    • Bachelor’s degree in Finance or related field.
    • Experience in Non-Profit or Community Health Center.
    • Financial Edge experience.


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