LifeLong Medical Care

  • Accounts Payable Specialist

    Job Locations US-CA-Berkeley
    Posted Date 3 weeks ago(4/5/2018 3:25 PM)
    ID
    2018-1699
    # of Openings
    1
    Category
    Accounting/Finance
  • Overview

    Supporting Community Healthcare is a rewarding role, come join a wonderful organization! LifeLong Medical Care is looking for an Accounts Payable Specialist to work at our Admin site in Berkeley. This is a full time, benefited position. The AP Specialist is responsible for daily functions within the departments, daily invoice processing. 

     

    LifeLong Medical Care is a large, multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have 16 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more.

     

    Benefits

    We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including nine paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan.

    Responsibilities

    • Opens daily mail, date stamps and forwards to appropriate Team member
    • Opens incoming checks, endorse and records data onto Check Log system to insure proper tracking for Accounts Receivable
    • Scan and request invoice approvals through email and PaperSave workflow process
    • Review daily PaperSave workflow module to make sure invoices have been approved and are ready for data entry into Financial Edge
    • Daily data entry of invoices into Financial Edge software including coding to multiple sites and account codes, verify Grant related invoices
    • Co-manage AP email box; including print out invoices and respond to any questions regarding AP issues, responsible for letters A-N for vendor invoices
    • Weekly print out invoices: Cardinal from vendors Website
    • Check run assembly every Wednesday, verification of approvals, addresses, invoice numbers and amounts. Mail weekly check runs via USPS before end of day on Thursday
    • Scan weekly check run checks into corresponding vendors before end of day Friday
    • Quick Books - enter invoices and issue payments for Over 60/CEI
    • Order Gift Cards as requested from various departments, log card numbers on spreadsheet per site
    • Assists the Finance team with daily requests
    • Performs miscellaneous job-related duties as assigned

    Qualifications

    • Knowledgeable of payable principles, procedures, standards and documentation within a medical environment
    • High school diploma or GED required and AA degree desirable, 1 – 3 years of experience that is directly related to the essential functions specified
    • Financial Edge (financial database) experience strongly desired
    • Ability to maintain record keeping systems and procedures
    • Attention to detail and accuracy, calculate numbers and post to records
    • Ability to gather data, compile information and prepares reports
    • Ability to secure and handle cash
    • Excellent written and oral communications skills
    • Experience in Non-Profit/Community Health Centers desired
    • Proficiency in Microsoft Excel and Microsoft Word programs
    • Work independently with minimal supervision
    • Manage multiple tasks simultaneously

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